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Real-time inventory
Stock updated instantly. Low-stock alerts before you run out.
✓ Spanish market✓ GDPR + LOPDGDD✓ Multi-location from day 1✓ English support✓ 100% SaaS · no installation
Cafe products: high turnover, high variability, no margin for error
A cafe manages products with very different inventory dynamics all at once: coffee is a commodity with relatively stable pricing; pastries expire within hours and are ordered based on the day's forecast; dairy and plant-based milks see high demand variability depending on the season. Without a control system, the only way to know if something is running low is to open the fridge. The typical result: you overbuy out of fear of running out, and whatever doesn't sell that day gets thrown away at closing. Kitchen Stocker lets you define minimum stock levels for each product and receive alerts before a problem occurs, with consumption history by day and shift to align orders with real demand.
"Without inventory visibility, food cost slips away unnoticed."
Food cost control in a cafe: harder than it looks
The food cost of a cafe is more complex to calculate than that of a conventional restaurant because products are combined in variable proportions in every drink. A cappuccino uses 18g of coffee, 150ml of whole milk, and may include plant-based milk, syrups, or extras. Without an up-to-date recipe cost card showing the real cost of each ingredient, the selling price is set by feel and the margin is just an estimate. Kitchen Stocker lets you build recipe cost cards for each drink with costs automatically calculated from the actual purchase price of each ingredient. When the price of coffee or oat milk rises, the cost of every drink containing them updates automatically.
What Kitchen Stocker does for your operation
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Purchasing and suppliers
Generate purchase orders, assign them and track until receipt.
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Waste control
Log every loss with reason. Detect patterns by shift, category or employee.
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Real food cost
Calculate cost per recipe and period. Make decisions with data, not gut feeling.
Waste tracking in a cafe: pastries, leftovers, and expiries
Cafe waste follows a specific logic: pastries that don't sell before closing, coffee that gets made but not served, opened milk that expires before it's used. These hidden costs are rarely recorded and are invisible in the month's results. Kitchen Stocker lets you log waste from your phone in seconds — product, quantity, reason — so the cumulative impact on food cost is visible at the end of the week, not at the end of the month when it's too late to correct. With waste data by product and day, you can align pastry orders with your cafe's actual demand patterns.
Before you start
How long does it take to set up?
Most restaurants are up and running in under 48 hours. The setup wizard guides your team step by step.
Do I need technical knowledge?
No. Kitchen Stocker is designed for the head chef or manager to use directly, without needing IT.
What if we're already using Excel?
You can import your current inventory from a CSV in minutes. You don't start from scratch.
Frequently asked questions
Does Kitchen Stocker work for a small cafe with just one employee?+
Yes. Kitchen Stocker is designed to be used by a single person from a mobile device. Logging purchases, waste, and checking stock requires no technical training. A cafe with a single manager can be fully operational in under 24 hours.
Can I manage both the coffee bar and a small sandwich or breakfast kitchen?+
Yes. You can organise your product catalogue by category (coffee, pastries, dairy, kitchen, drinks) and manage the inventory of each area from the same system, with independent recipe cost cards and alerts.
How do I manage pastries in Kitchen Stocker if they arrive every morning?+
You log each incoming pastry delivery as a purchase when it arrives. At the end of the day, you log unsold units as waste. The system automatically calculates the cost of what was sold and the impact of what was discarded on your food cost.
Can I see the food cost of an oat milk latte versus a regular latte?+
Yes. Each recipe cost card has its own ingredient cost breakdown. You can compare the real margin of each drink variant and decide whether the current selling price is right or needs adjusting.
Does Kitchen Stocker send alerts when coffee or milk is running low?+
Yes. For each product you define a minimum stock level. When stock falls below it, the system generates an alert on the dashboard so you can place an order before you run out of ingredients mid-service.
Your cafe, always with the right stock and margin under control
Kitchen Stocker tracks your cafe's inventory in real time and alerts you before you run out of anything. Start with a 14-day free trial, no credit card.
✓ No credit card✓ Set up in 48h✓ Cancel anytime
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Last updated: 2026-04-12